- Home
- City Departments
- Administration
- City Clerk's Office
- Public Records
Public Records
Fee Schedule
Open Records Request Fees
- Research and retrieval (staff time) = First hour free; $10.00 per each additional 15 minutes, rounded up to the nearest quarter hour.
- Criminal Justice Records, standard size paper documents, up to 11 inches by 17 inches = $5.00 per request, which includes search and retrieval of up to five standard pages. Additional standard size pages = $0.25 per black and white copy, $2.50 per color copy.
- Standard size paper documents, up to 11 inches by 17 inches = $0.25 per black and white copy, $2.50 per color copy.
- Paper documents larger than 11 inches by 17 inches = $5.00 per black and white copy, $10.00 per color copy.
- Video or audio flash drive = $5.00 per flash drive.
- Delivery by United States Mail = Actual charge of postage.
- Delivery by Electronic Mail = No delivery charge.
Other Service Fees
- Notary Services = $3.00 per stamp.
- Certification Services = $3.00 per document.
Notes
- A single sided piece of paper (up to 11 inches by 17 inches) constitutes one page.
- A double sided piece of paper (up to 11 inches by 17 inches) constitutes two pages.
- Fees regarding noncriminal justice records are pursuant to Colorado Revised Statutes Section 24-72-205.
- Fees regarding criminal justice records are pursuant to Colorado Revised Statutes Section 24-72-306.
- For questions regarding noncriminal justice records please call the City of Cherry Hills Village at 303-789-2541.
- For questions regarding criminal justice records please call the Cherry Hills Village Police Department at 303-761-8711.
Public Records Custodian
The City Clerk is the official custodian of the City's public records. The City Clerk is responsible for the legal retention of city records, preservation of archival documents, and the management of public record requests.
Public Records Requests
City records include all writings made, maintained, or kept by the City, regardless of physical form or characteristic. Public records are available for inspection by any person during regular business hours and will be made available within three working days or less upon receipt of a written public records request (see below to make a request). Extenuating circumstances may result in a seven-day extension to the three-day rule.
Most city records are public records. Colorado statutes define what specific records are not public and you will be informed if the information you request is not available to you for that reason.
Length of Time Records Are Retained
Even though most city records are public records, they are not all kept forever. The City Clerk's Office is responsible for the City's Records Management Program. All city records are evaluated based on the length of time they will have significant value to the City and to the public, and each type of record is assigned a retention period. The City follows the Colorado Municipal Records Retention Schedule.
Accessing Public Records
The more specific you can make your request, the better your chances will be of finding the information you want. Asking for "everything you've got" about a particular subject can be costly to the requester, as there are research fees involved for records searches that take longer than one hour. Sometimes, there is no document that specifically addresses your request.
Website Record Searches
Many documents can be found on the City’s website. You can use the search feature at the top right side of the page to search for particular documents.